You can add a shared Outlook calendar as a tab to a new or existing Microsoft Team. This shared calendar can be used to schedule and coordinate appointments, meetings, and events with members of your Team. The steps and linked instructions below will walk you through setting up your own shared calendar in Teams, starting with making sure you have a Group in Outlook ready to go.

Create a New Team and Add a Shared Calendar Tab

  1. Log in to your Office 365 account.
  2. Open the Outlook Web App.

NOTE: You need to use the Outlook Web App in order to obtain the calendar link in step 6.

  1. Create a Group in Outlook before creating a new team.
  2. Add the people to the Group who will also be on the Team.
  3. Open Microsoft Teams.

NOTE: You can use either the web application or desktop client.

  1. Create a Team from the existing Group.

NOTE: When prompted to select a team type, you must select Staff or Other.

  1. Add the shared calendar from the Outlook Group as an external website on a new tab in the Team.

After you complete these steps, team members will receive an email invitation to join the team and view the shared calendar tab.

 

Add A Shared Calendar Tab to an Existing Group and Team

Add the shared calendar from an existing Outlook Group as an external website on a new tab in a Team.

 


Training for: 
Faculty
Staff
Type of Training: 
Documentation
Training Topic: 
Collaboration
Service or Technology: 
Microsoft Outlook
Microsoft Teams
Microsoft O365