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Zoom Video Conferencing

Zoom is available to Penn State faculty, staff, and students to conduct and participant in online meetings and webinars

Prepare Your Technology

  • Check to see if you have the most up-to-date version of Zoom.
  • Familiarize yourself with Zoom. For information on Zoom, please refer to the Video Conferencing at Penn State website training section for support and documentation.
  • If applicable, set up and test your dual monitors.
  • If possible, use a USB headset with a microphone to improve audio quality and reduce background noise.
  • Test your audio and video.
  • Upload a recent photo of yourself on your the Zoom profile page.

Tips for Being a Successful Host

Before the Session

  • Conduct the session in a private room.
  • Let others in your office/work area know you are conducting an online session.
  • Post a sign on your door or outside your cubicle.
  • Remove all distractions from your desk.
  • Turn off emailnstant messaging, programs that display personal information, and any programs not being used for the session.
  • Turn ringers off on your desk phone and cell phone.
  • Ensure Zoom polls are set up.

During the Session

  • Open the session at least 20 minutes prior to the starting time of the scheduled session.
  • Greet participants when they arrive (this may not be possible if there are a large number of attendees).
  • Introduce yourself and include your background and experience.
  • Describe how you would like the participants to communicate (type in chat pod, raise hand, enable mic).
  • Ask participants to respond to any polls or questions, if applicable.
  • Ask participants to mute their mics during the session unless they are directed to speak.
  • Review session objectives.
  • If applicable, display session ground rules.
  • Emphasize this is a safe learning environment, especially in sessions where participants are asked to share their screens as they are guided through activities.
  • Remind participants to be prepared to respond to questions.
  • If you are experiencing dropped video and/or audio, consider turning video off if it is not needed.
  • Use interactive tools like whiteboards with annotations, polls, or asking participants to respond to questions.
  • After each activity, debrief with participants by asking for a volunteer(s) to share how that activity went for them and to address questions.
Training for: 
Faculty
Staff
Students
Type of Training: 
DocumentationDocumentation
Training Topic: 
Collaboration
Teaching and Learning
Service or Technology: 
Zoom
Training Level: 
Introduction

Training for: 
Faculty
Staff
Students
Type of Training: 
DocumentationDocumentation
Training Topic: 
Collaboration
Teaching and Learning
Service or Technology: 
Zoom